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Special Loan Policy


Some materials in Milner Library are available only for use in the building. They may not be borrowed for use outside the library. In the Milner Catalog, these materials are designated “Building Use Only.” Materials restricted in this way include materials in high demand, high cost materials, materials that would be difficult if not impossible to replace if lost or damaged, and materials used often by library staff to help library patrons.

Permission for a special loan is a privilege granted for a unique circumstance, not a routine exception. A special loan allows a patron to take a “Building Use Only” item from the library for a short period of time. A special loan is sometimes referred to as an “override” of normal lending policy.

Special Loan Procedure

A special loan may be requested at the Reference Desk during normal hours. Reference Desk staff will attempt to contact the appropriate subject librarian for a decision on the request.

If the subject librarian is not available at the time, Reference Desk staff may, at its discretion, grant permission to use the material outside the library for up to 24 hours. A patron receiving permission for a special, 24-hour loan may contact the appropriate subject librarian during regular hours to request permission to use the materials for an extended period.

Reference Desk staff members are not authorized to grant release of materials located in the Desk Reference collection, the Access Services desk collection, Current Periodicals, or other materials identified by librarians as needed by groups of patrons.

Overdue Items

The privilege of using materials outside the library that would not otherwise circulate assumes the patron will return the materials on time so that they will be available for other library patrons.

Materials borrowed through this special loan and not returned on time will be considered lost. The patron is then responsible for the appropriate replacement charges and a non-refundable $15 processing fee. Repeated failure to return special loan materials in a timely manner will result in revocation of special loan privileges.

Milner Library reserves the right to request return of special loan materials prior to their due date/time if they are needed by other patrons.

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Milner Library
Campus Box 8900
201 North School St.
Normal, Il 61790-8900
Phone: 309.438.3451

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Last Updated: 8/16/12