Illinois State University
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Cataloging, Acquisitions and Processing

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Location: Milner Library 512 and Milner Library 532

Head of Cataloging, Acquisitions, and Processing: (309) 438-3905
Email: Jeff Ridinger

Acquisitions: (309) 438-2754
Email: Carol Rhoades

Cataloging & Metadata Services: (309) 438-5039
Email: Sandy Roe

Processing: (309) 438-5361
Email: Deb Shambrook


The Cataloging, Acquisitions and Processing Department provides customer-centered access to the intellectual resources of Milner Library through cost-effective acquisition and efficient creation and enhancement of resource descriptions and through the management of library resource discovery systems.


The department consists of several units that are responsible for acquiring scholarly resources and making them discoverable to and accessible by University students, faculty, and staff. These units perform functions for management of acquisitions, cataloging, electronic resources, and processing.

The Content Acquisitions & Electronic Resources Unit provides services that involve the purchase and/or licensing of electronic, print, and media resources for the Milner Library’ collections. Unit staff members perform activities including vendor identification, order placement, receipt of physical materials, activation of electronic resources, and payment processing for all resources whether purchased on a one-time or subscription basis. The unit includes two functional teams that cooperate to fulfill the resource selection needs of librarians performing Collection Development.

  • The Electronic Resources Team manages the complexities of acquiring and providing access to resources such as electronic books, electronic journals, streaming media, and databases that contain reference information, full text articles, and indexing. Team members work with vendors to ensure that terms of use are fair and clear for library patrons and staff. Team members also manage systems that provide patrons with the means to discover and get access to these resources.
  • The Acquisitions Team manages the tasks involved in ordering, receiving, and paying for physical resources such as monographs, reference books, DVDs, CDs, print journals, and newspapers. Team members identify vendors that will provide the library with prompt service at good prices for the most durable and usable format of resources. The team works with Collection Development to acquire replacements for lost and damaged materials. 

Typically, materials are selected by librarians with subject responsibilities although requests may be offered by any member of the University community.

The Cataloging and Metadata Services Unit strives to provide effective and efficient access to resources in support of the curricular and research needs of the University. To support resource discovery, members of the unit create, verify and/or enhance resource descriptions and subject analysis, and create holdings and item information. In addition to bibliographic data, the unit supports the creation of finding aids for special collections materials and metadata for digital collections. Members of the unit are also responsible for maintaining accurate holdings information in OCLC to facilitate access to the library's materials through interlibrary loan, and for eliminating and correcting bibliographic entities in accordance with the library's weeding, inventory, and collection development practices.

The Processing Unit prepares physical resources such as books, DVDs, and CDs for shelving and use by patrons. Processing for materials includes adding piece labels, ownership markings, and anti-theft devices.

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Milner Library
Campus Box 8900
201 North School St.
Normal, Il 61790-8900
Phone: 309.438.3451

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Last Updated: 6/6/17